Terms & Conditions - Locum Nurses

Schedule 4

General Terms and Conditions between Locum and Client for Locum Services

Background:

  1. (A)  The Locum shall provide the Locum Services for the Client in accordance with the terms of these General Terms and Conditions which is a contract for services.
  2. (B)  These General Terms and Conditions are a framework agreement, the terms of which shall apply to any and each Marketplace Engagement agreed between the parties, including via such click box or registration system on any online platform the parties may use.
  3. (C)  Locum Services under these General Terms and Conditions will be paid directly by the Client to the Locum but may, for reasons of convenience, be paid for via a third party, but the parties acknowledge and accept that any payment relating to Locum Services shall be the ultimate responsibilities of the Client and paid under or in consequence of the Agreement between the Locum and Client and not under any agreement between the Client and any third party.

It is agreed as follows:

1. Definitions and interpretation

1.1 In these General Terms and Conditions, unless the context otherwise requires, the following definitions shall apply:

"Application Documents" means any documentation, application form or other written information provided by the Locum to the Client (via any third party or Platform or otherwise) about the self-employment, tax status, experience, training, qualifications, authorisations and general suitability of the Locum Dental Nurse for performing the Locum Services.

"Attendance Module" means any part of the Platform or other system from time to time applicable to the Marketplace Engagement that is used to record the time and attendance details of Locums on Marketplace Engagements, from which electronic timesheets are generated.

"AWR" means the Agency Workers Regulations 2010.
"Business Day" means any day (other than Saturday or Sunday) on which clearing banks are open for business in London.
"Client" means the Client for whom an Marketplace Engagement is performed.

"Data Protection Laws" means any laws and regulations relating to privacy or the use or processing of data relating to natural persons, including: (a) EU Directives 95/46/EC and 2002/58/EC (as amended by 2009/136/EC) and any legislation implementing or made pursuant to such directives, including (in the UK) the Data Protection Act 1998 (the "DPA") and the Privacy and Electronic Communications (EC Directive) Regulations 2003; and (b) from 25 May 2018, EU Regulation 2016/679 ("GDPR"); and (c) any laws or regulations ratifying, implementing, adopting, supplementing or replacing GDPR; in each case, to the extent in force, and as such are updated, amended or replaced from time to time.

"DP Regulator" means any governmental or regulatory body or authority with responsibility for monitoring or enforcing compliance with the Data Protection Laws.

“Marketplace Engagement" means an Marketplace Engagement with the Client on the terms set out in the Marketplace Engagement Details and otherwise subject to these General Terms and Conditions. Each individual Marketplace Engagement shall constitute a separate agreement.

"Marketplace Engagement Details" means details relating to the Marketplace Engagement set out in the Platform and including start time, end time, type of work, location, travel information to the practice, Fee Rate and payment date, and health and safety details.

"Fee Rate" means the rate of payment as detailed in the Platform plus any Short Notice Cancellation Fee.

"Force Majeure" means any cause preventing a party from performing any or all of its obligations arising from or attributable to acts, events, omissions or accidents beyond the reasonable control of the party so affected.

"General Terms and Conditions" means this agreement between the Client and the Locum comprising the terms set out in this document.

"Good Practice" means the exercise of the skill, diligence, prudence, foresight and judgment which would be expected from a suitably skilled and experienced person engaged in the same type of services as the Locum Services.

"Locum" means the individual whose personal details are registered with any Platform and who is assigned to the performance of the Locum Services as at the start of an Marketplace Engagement.

"Locum Services" means the services to be performed by the Locum in relation to an Marketplace Engagement as detailed in the Marketplace Engagement Details.

"Loss" means any demand, contribution, claim, action, proceeding, liability, loss, damage, costs, expenses, tax, national insurance contributions (to the extent permitted by law) and charges and any related penalties, fines or interest whatsoever whether founded in statute, contract, tort or otherwise made or brought against or incurred (including without limitation all losses, liabilities and costs incurred as a result of defending or settling any claims).

"Platform" means such online web platform as the parties may use for the purposes of finding each other in relation to an Marketplace Engagement.

"Short Notice Cancellation Fee" means the fee payable by the Client for cancelling an Marketplace Engagement at short notice. Bookings cancelled more than 18 hours in advance will incur no penalty. If a booking is cancelled with less than 18 hours before the Marketplace Engagement is due to commence, the Locum may charge the following fees:

 

Marketplace Engagement cancelled within

Cancellation fee

18 hours of the start time

The first 8 hours of the Engagement at the rate applicable as per the Fee Rate had the assignment proceeded as originally contracted

 

"Systems" means telecommunications systems, IT systems and security systems.

"Vacancy" means the specific details of a potential Vacancy with the Client (including Marketplace Engagement start time) (in respect of which the Client has issued a vacancy notification).

  1. 1.2  Each term starting with a capital letter and not defined in clause 1.1 or elsewhere in these General Terms and Conditions is as defined in the Platform.
  2. 1.3  Any reference, express or implied, to an enactment includes a reference to that enactment as from time to time amended, modified, extended, re-enacted, replaced or applied by or under any other enactment (whether before or after the date of these General Terms and Conditions) and all subordinate legislation made (before or after these General Terms and Conditions) under it from time to time.
  3. 1.4  Where the context permits, words denoting:
    1. (a)  persons shall include bodies corporate and unincorporated associations of persons;
    2. (b)  the singular includes the plural and vice versa; and
    3. (c)  one gender shall include any gender.
  4. 1.5  The Locum acknowledges and agrees that the terms of these General Terms and Conditions shall apply to each Marketplace Engagement. In the event of any conflict or inconsistency between the Marketplace Engagement Details and the terms in these General Terms and Conditions, the terms of the Marketplace Engagement Details shall take precedence.

2. Locum's Obligations

2.1 The Locum shall:

  1. (a)  throughout the term of each Marketplace Engagement under these General Terms and Conditions supply the Locum Services in accordance with Good Practice at all times taking responsibility for the way in which the Locum Services are performed and complying with appropriate key performance indicators and reporting requirements as required by the Client's clinical governance procedures;
  2. (b)  comply with all health and safety, site and security regulations applicable at the Client location(s) to the extent that they apply to the type of work required for the provision of the Locum Services and report to the Client any unsafe working practices or conditions;
  3. (c)  comply with all the Client regulations, policies and protocols as notified by the Client from time to time except where such regulations and policies relate solely to employees of the Client;
  4. (d)  promote the interests of the Client and not engage in any conduct detrimental to the interests of the Client, including, without limitation, any conduct likely to bring the Client into disrepute;
  5. (e)  give reasonable notice (via the Platform and as otherwise required by the Client, including by telephone to the Client) to the Client of any period during which the Locum will be unavailable or unable to perform the Locum Services, giving the reason;
  6. (f)  supply to the Client (via the Platform) copies of any relevant qualifications or authorisations that the Locum is required by the Client or by law or any professional body to have in order to provide the Locum Services;
  7.  (i)  indemnify the Client against all Losses incurred by any of them arising out of any negligent, wrongful or fraudulent act or omission of the Supplier and/or the Locum; and

3. Canceling a Booking & Performance

As an Airlocum worker, you are part of a community of professional, experienced and reliable individuals. Being part of this community means that you are held to high standards of service, and it means following a set of policies and responsibilities for being on the platform. A failure to follow these policies will result in disciplinary proceedings of your account, and may mean you will no longer be able to access shifts via the Airlocum platform.

Your performance on Airlocum is based on several key indicators. These include:

  • Shift attendance
  • Performance
  • Arriving on time
  • Meeting the requirements of shifts
  • Feedback from clients or Airlocum staff
  • Adherence to Airlocum's policies

Not Attending Bookings You Accepted - Failed To Attend

Airlocum has strict policies regarding not attending a shift as this provides a bad experience for the client that was relying on you and other nurses who missed out on the chance to accept that shift. Not attending a shift and failing to correctly withdraw via the appropriate channels (through the Airlocum app or by telling Airlocum support) will result in the immediate deactivation of your Airlocum account.

Providing Airlocum with less than two hours notice of your non attendance will also be considered a no show, as it means we will be unable to find a replacement before the beginning of the shift.

Canceling a Booking and Reliability Policy

If you are selected for a shift that you’ve applied for, you are responsible for making sure that you are available to work that shift. The reason for this policy is that withdrawing from shifts has a negative impact on other Airlocum locums who missed out on the shift and on practices who were looking forward to working with you.

Your reliability is tracked via your reliability score. This is an internal measure, and is visible to clients.

Your reliability score will start off as 100%. Each time you withdraw from a shift, your score will reduce by 10%. Our minimum allowance for an Airlocum nurses' reliability score is 80% to be active on the platform. Your reliability score will take into consideration your withdrawal history within your last 10 shifts accepted on Airlocum.

Number of withdrawals Reliability score Result
0 100% You're a great Locum!
1 90% You will receive education about how to improve your score
2 80% You will receive a formal warning about your score
3 70% Your account will be deactivated

 

If your score drops below 80%, you will immediately lose access to the Airlocum platform. If your account has been deactivated, you can appeal the decision via email to hello@airlocum.co.uk

Last Minute Cancellation

If you withdraw from a shift within two hours of the shift's start time, your account will be automatically deactivated pending investigation. We understand that sometimes things come up, but withdrawing this late means that it's highly unlikely we will be able to replace you, leaving the practice without a locum.

You will be given the chance to discuss this further, letting us know the specific circumstances that lead to you having to withdraw, by emailing hello@airlocum.co.uk

4. Client Obligations

4.1 The Client shall:

  1. (a)  carry out risk assessments of the Locum Services to be undertaken and notify the Locum immediately of any specific or potential hazards relating to the Marketplace Engagement and any precautions the Locum should take in relation to such risks;
  2. (b)  not allow the Locum to undertake any work that is hazardous without first undertaking a risk assessment and notifying the Locum of any risks identified;
  3. (c)  if applicable, make clear before the Marketplace Engagement to the Locum what rules (including but not limited to health and safety, site and security policies, procedures; login or passwords relating to the Client's Systems and regulations) apply in respect of the location(s);
  4. (d)  ensure that any and all equipment, machinery and protective clothing are in good order and are suitable, safe and comply with all relevant health & safety legislation and that an up to date locum pack is provided at induction.
  5. (e)  (if available on the Platform) make appropriate Attendance Module entries verifying the number of hours worked by the Locum and evidencing satisfactory performance of the Locum Services by the Locum. These shall be notified to the Locum via the Platform;
  6. (f)  use its reasonable endeavours to resolve any reports made by Locum in accordance with clause 2.1(b);
  7.  (h)  provide customary support and training and a physical tour of all premises and systems at the start of the Marketplace Engagement.

5. Payment of fees

5.1 The Locum shall issue invoices to the Client either directly or via the Airlocum Web Platform in such manner as may from time to time be specified by the operator of the Platform (as agent for the Client) and/or by the Client. Such invoices shall be calculated on the basis of the number of hours worked by the Locum, as recorded in the Attendance Module on the Platform or other system agreed by the parties. Subject to the Locum performing the Locum Services in accordance with these General Terms and Conditions, the Client will pay the Locum's invoices by the date specified on the Marketplace Engagement Details.

  1. 5.2  The Locum shall raise any queries or disputes in relation to entries made in the Attendance Module by the Client immediately.
  2. 5.3  The Locum shall be entitled to claim from the Client any reasonable expenses incurred in connection with the performance of the Locum Services provided that the Marketplace Engagement Details allow for such payment and provided that details of these reasonable expenses (and any appropriate receipts) are given to the Client at such time and in such form as required by the Client. Failure to notify the Client of expenses prior to the end of the Marketplace Engagement (and/or provide legitimate receipts) as required and/or in good time may result in expenses not being payable.
  3. 5.4  It is understood by the parties that the supplies of the Locum Services are not subject to VAT. If however the VAT legislation changes and/or VAT does become chargeable on any sum charged by the Locum all amounts payable for the Marketplace Engagement shall be exclusive of VAT which, if applicable, shall be payable by the Client at the prevailing rate on production by the Locum of the Locum's VAT certificate.

6. Locum's status

6.1 The parties acknowledge that the Locum is not the employee, worker, agency worker, agent, partner or servant of the Client or any operator of the Platform and accordingly:

  1. (a)  these General Terms and Conditions are not an exclusive arrangement and (subject to clause 2.1(e) nothing in these General Terms and Conditions shall prevent the Locum from engaging in other services for any third party;
  2. (b)  the Client is not obliged to engage the Locum for the provision of services the Locum obliged to provide services to the Client beyond the termination or expiry of an Marketplace Engagement;
  3. (c)  any Supplier shall comply with all legal and fiscal obligations including but not limited to the Working Time Regulations 1998 and any requirement to register residency and any requirements under the AWR to the extent the Locum Dental Nurses work under the supervision and direction of the Client such that the AWR apply, (which the parties agree is not contemplated by the parties to be the case);
  4. (d)  the Locum shall account on a timely basis to the appropriate authorities for all tax (including VAT), National Insurance contributions and social security levies (if any) payable in respect of sums paid to the Locum directly in connection with this Marketplace Engagement;
  5. (e)  the Locum shall comply with the provisions of the Immigration, Asylum and Nationality Act 2006 (the "Act") in all relevant respects and, if the Locum is subject to immigration control for the purposes of such Act, the Locum warrants that:
    1. (i)  the Locum has valid and subsisting leave to enter and remain in the United Kingdom for the duration of this Marketplace Engagement; and
    2. (ii)  the Locum is not (in relation to such leave in 5.1(e)(i)) subject to any conditions which may preclude or have an adverse effect on the provision of the Locum Services;
  6. (f)  the Locum shall, throughout the Marketplace Engagement hold full medical indemnity cover, professional indemnity insurance, and public liability insurance and any and all other customary and/or appropriate insurance (including any such from time to time specified via the Platform) against a minimum amount per claim as is customary and/or appropriate and at least such sum(s) as is/are from time to time specified via the Platform and supply the Client with evidence of cover on request. The Locum shall cooperate in any checks, including identity checks, reference checks or insurance checks that the Client may carry out itself or via any agent. The Locum will notify the Client if any information provided changes;
  7. (g)  the Locum shall, subject to working towards meeting the Client's objectives, determine generally how the Locum Services shall be supplied;
  1. (h)  the Locum warrants that it operates on a basis such that the supply it makes in an Marketplace Engagement is one of independent professional consultancy services to the Client. Accordingly, the Locum agrees that it does not intend or regard the supply of Locum Services made in this Marketplace Engagement to fall within the scope of the PAYE regime or the AWR. The Locum shall notify the Client in writing forthwith if, in its or the Locum's opinion, the nature of the Locum Services or the Marketplace Engagement change(s). Upon receipt of such notification the Client reserves the right to terminate the Marketplace Engagement by notice with immediate effect without liability. The Locum shall indemnify the Client against any Losses arising from failure to notify the Client of any change in the nature of the Locum Services from that represented by the Locum to the Client, and as intended by the parties, as at the start of the Marketplace Engagement; and
  2. (i)  the Locum shall indemnify the Client from and against any Losses which the Client may suffer or incur as a result of the failure of the Locum to comply with any of the representations, warranties and/or undertakings in this clause 5 including, without limitation, Losses which they would not have suffered or incurred but for:
    1. (i)  the Supplier or the Locum claiming to be; and/or
    2. (ii)  some official, public body or authority for any purpose regarding the Supplier or the Locum as, an employee or worker of the Client or otherwise entitled to any rights or benefits that employees or workers enjoy or subject to income tax/national insurance contributions as an employee or worker of the Client.

7. Confidentiality
7.1 The Locum shall:

  1. (a)  keep confidential all information relating to the Client's business and affairs ("Confidential Information") which may become known to it in connection with the supply of the Locum Services or this Marketplace Engagement;
  2. (b)  not use any Confidential Information except for the purposes of performing the Locum Services;
  3. (c)  not without the Client's express written permission remove from the Client's premises any material containing any Confidential Information; and
  4. (d)  on request, return to the Client (or any other entity as the Client may direct) all material in its or the Locum's possession or control and belonging to the Client and/or containing Confidential Information.

8. Termination

8.1 Each Marketplace Engagement is a separate contract and that contract terminates at the end of the Marketplace Engagement. Any Marketplace Engagement may be terminated prior to any end time set out in the Marketplace Engagement Details: by the Client by notice with immediate effect if:  

  1. (a)  the Locum is in breach of any term of these General Terms and Conditions, which is, in the reasonable opinion of the Client, incapable of being remedied; or, where such breach is in the opinion of the Client capable of being remedied, the Locum fails to remedy such breach to the Client's satisfaction and at no additional cost to the Client within 1 Business Day after an earlier notice requiring it to do so;
  2. (b)  the Locum has in relation to these General Terms and Conditions committed an act or omission of dishonesty, incompetence or negligence; or is convicted of any indictable criminal offence (other than, where the Locum Services do not require the Locum to drive, a road traffic offence for which a penalty of imprisonment is not imposed); or becomes bankrupt, applies for, or has made against it or him, a receiving order or makes any composition with its creditors or an administration order or order is made or resolution passed for the winding up of the Supplier;
  3. (c)  the Client receives or obtains information which gives the Client reasonable grounds to believe that the Locum is unsuitable to provide services for the Client; or, if the information indicates that the Supplier and/or the Locum may be unsuitable, the Client has reasonable grounds to believe that the Supplier and/or the Locum is unsuitable after the Client has made such enquiries as are reasonably practicable as to such suitability;
  4. (d)  the Locum fails to provide to the Client any information requested by the Client on or prior to the start of the Marketplace Engagement.

8.2 Termination or expiry of the Marketplace Engagement shall be without prejudice to the rights of the Client arising directly or indirectly out of the acts and/or omissions of the Supplier and/or the Locum prior to, in connection with or as a result of such termination or expiry.

9. Details and identity of Locum

9.1 The Locum warrants:

  1. (a)  the correctness of the information supplied to the Client (via the Platform) in any Application Documents;
  2.  (b)  that the Locum has the experience, training, qualifications and any authorisation which the Client considers are necessary, or which are required by law or by any professional body for the Locum to possess in order to perform the Locum Services
  3. (c)  that the Locum has no criminal convictions which would reasonably affect the Client's decision to allow the Locum access to the location(s) of the Locum Services, the Client's systems or to provide the Locum Services; that it will ensure that it receives confirmation from the Locum that he or she is willing to work in the position the Client seeks to fill (to the extent that it is accurate to describe the provision of the Locum Services under the Marketplace Engagement as "working in a position");
  4.  (d)  that the Locum has provided full and accurate information about any disciplinary proceedings or ongoing performance review;

10. Data Protection

  1. 10.1  The terms "Data Subject", "Personal Data" and "processing" shall have the meanings set out

in the DPA until 25 May 2018, and thereafter the meaning set out in GDPR.

  1. 10.2  Each party shall comply with the provisions and obligations imposed on it by the Data Protection Laws when processing Personal Data in connection with this Agreement. Such processing shall be in respect of the following:

Categories of Data Subjects

Patients of the Client.

Types of Personal Data

Patient details, including sensitive personal data of patients relating to health (amongst other things).

Purpose and nature of processing

For the provision of direct care to the Client's patients.

Duration

For the duration of the Marketplace Engagement.
  1. 10.3  Each party shall maintain records of all processing operations under its responsibility that contain at least the minimum information required by the Data Protection Laws, and shall make such information available to any DP Regulator on request.
  2. 10.4  To the extent the Locum receives from, or processes any Personal Data on behalf of, the Client, the Locum shall:
    1. (a)  process such Personal Data (i) only in accordance with the Client's written instructions from time to time (including those set out in these General Terms and Conditions), unless it is otherwise required by applicable law (in which case, unless such law prohibits such notification on important grounds of public interest, the Locum shall notify the Client of the relevant legal requirement before processing the Personal Data), and (ii) only for the duration of this Agreement;
    2. (b)  not process such Personal Data for any purpose other than those set out in this Agreement or otherwise expressly authorised by the Client;
    3. (c)  take reasonable steps to ensure the reliability of all its personnel who have access to such Personal Data, and ensure that any such personnel are committed to binding obligations of confidentiality when processing such Personal Data;
    4. (d)  implement and maintain technical and organisational measures and procedures to ensure an appropriate level of security for such Personal Data, including protecting such Personal Data against the risks of accidental, unlawful or unauthorised destruction, loss, alteration, disclosure, dissemination or access;
  1. (e)  not transfer, access or process such Personal Data outside the UK or the European Economic Area without the prior written consent of the Client (and, if the Client so consents, take such steps as are required by the Client to ensure that the relevant transfer, access or processing complies with the Data Protection Laws);
  2. (f)  inform the Client within 24 hours if any such Personal Data is (while within the Locum's possession or control) subject to a personal data breach (as defined in Article 4 of GDPR) or is lost or destroyed or becomes damaged, corrupted or unusable;
  3. (g)  only appoint a third party (including any subcontractors) to process such Personal Data with the prior written consent of the Client, and notwithstanding any such appointment the Locum shall be liable for the acts and omissions of any such third party as if they were the acts and omissions of the Locum;
  4. (h)  not disclose any Personal Data to any Data Subject or to a third party other than at the written request of the Client or as expressly provided for in this Agreement;
  5. (i)  as the Client so directs, return or irretrievably delete all Personal Data on termination or expiry of these General Terms and Conditions, and not make any further use of such Personal Data (except to the extent applicable law requires continued storage of the Personal Data by the Locum and the Locum has notified the Client accordingly, in which case the provisions of this clause 9 shall continue to apply to such Personal Data);
  6. (j)  provide to the Client and any DP Regulator all information and assistance necessary to demonstrate or ensure compliance with the obligations in this clause 9 and/or the Data Protection Laws;
  7. (k)  take such steps as are reasonably required to assist the Client in ensuring compliance with its obligations under Articles 30 to 36 (inclusive) of GDPR;
  8. (l)  notify the Client within two (2) Business Days if it receives a request from a Data Subject to exercise its rights under the Data Protection Laws in relation to that person's Personal Data; and
  9. (m)  provide the Client with its full co-operation and assistance in relation to any request made by a Data Subject to exercise its rights under the Data Protection Laws in relation to that person's Personal Data.

10.5 If either party receives any complaint, notice or communication which relates directly or indirectly to the processing of Personal Data by the other party or to either party's compliance with the Data Protection Laws, it shall as soon as reasonably practicable notify the other party and it shall provide the other party with reasonable co-operation and assistance in relation to any such complaint, notice or communication.

11. General

  1. 11.1  These General Terms and Conditions and relevant Marketplace Engagement Details (and any confidentiality undertaking given by the Locum to the Client) constitute the entire agreement between the parties and supersedes all previous agreements and arrangements (if any) whether written, oral or implied between the Client and the Locum relating to the Locum Services and all such agreements still effective at the start of an Marketplace Engagement (if any) shall (without prejudice to the rights of the Client arising prior to the start of an Marketplace Engagement in respect of prior breaches by the Locum of which the Client is not aware) be deemed to have been terminated by mutual consent with effect from the start date but so that nothing in this clause 10.1 shall operate to exclude or limit the liability of any party in respect of fraud.
  2. 11.2  The Locum acknowledges that, in agreeing to perform an Marketplace Engagement, it has not relied on any representations by the Client, its agent or the Locum made before the relevant Vacancy other than those expressly set out in the Platform and Marketplace Engagement Details.
  3. 11.3  An agreement relating to a Marketplace Engagement is personal to the Locum and the Locum shall not be entitled to assign or sub-contract its obligations or rights to any third party or to procure that the Locum Services are performed by any person other than the Locum.
  4. 11.4  No amendment to any Marketplace Engagement is effective unless it is incorporated within the Platform.
  5. 11.5  Any notice required to be given relating to an Marketplace Engagement shall be sent through the Platform (or as otherwise notified from time to time to the sender by the recipient for the purposes of the Marketplace Engagement).
  6. 11.6  Any Marketplace Engagement shall be governed by and construed in all respects in accordance with English law and the Courts of England and Wales shall have exclusive jurisdiction.
  7. 11.7  The restrictions contained in the Marketplace Engagement are considered reasonable by the parties, but, if any such restriction is found void but would be valid if some part of the restriction were deleted, such restriction shall apply with such deletion as may be necessary to make it valid and effective.
  8. 11.8  None of the provisions of the Marketplace Engagement is intended to be for the benefit of, or enforceable by third parties (other than permitted assignees) and the operation of the Contracts (Rights of Third Parties) Act 1999 is excluded.  

Schedule 5

The below is a list of information which Airlocum will collect

CHECK

HOW INFORMATION IS COLLECTED FROM Locum Dental Nurse

Airlocum VERIFICATION

Experience

Locum provides details during registration of the User Account

None

Skills

Locum provides details during registration of the user account

None

GDC registration

Locum uploads scans onto the User Account during registration

None except that the document is in date as at registration

Indemnity insurance

Locum uploads scans onto the User Account during registration

None except that the document is in date as at registration

Hepatitis B immunisation

Locum uploads scans onto the User Account during registration

None except that the document is in date as at registration

DBS certificate

Locum Dental Nurse uploads scans onto the User Account during registration

None except that the document is in date as at registration

33

CPR certificate

Locum uploads scans onto the User Account during registration

None except that the document is in date as at registration 

Safeguarding Level 2

Locum uploads scans onto the User Account during registration

None except that the document is in date as at registration

Please note that Airlocum does not, except where expressly agreed otherwise, carry out third party checks on information provided by Locums and whilst all information is collected in good faith, Airlocum does not guarantee that information provided by Locums or third parties is true and accurate.

Schedule 6
Terms relating to use of Airlocum Web Platform

The following terms and conditions ("Terms") apply to your use of the Airlocum website ("Airlocum Web Platform") which is owned and maintained by Airlocum Limited, and the services available from the Website (together the "Airlocum Service") in this Schedule apply irrespective of whether any Locum is engaged by the Client. These Terms should be read alongside, and are in addition to Airlocum’s Privacy and Cookie Policy.

Please read these Terms carefully. By using the Website and/or using the Airlocum Service you agree that you have read, understood and agree to these Terms and the Privacy and Cookie Policy (each as amended from time to time). If you do not agree to these Terms you must not use the Website.

1. Registration
To enjoy the Airlocum Service the Client and also the Locum (also referred to as "you" or "your" in this Schedule) must register an account through the Airlocum Web Platform ("User Account").

You are only eligible to register a User Account if, and by registering and creating a User Account it confirms that, it is resident in the United Kingdom, and all information that it uses to register is accurate and current. It is the your responsibility to keep all information up to date.

On registering with Airlocum to use the Airlocum Service, you will be issued with a user name and password which must be used in order to access the Airlocum Service. The user name and password are personal to you and are not transferable.

In order to use the Airlocum Service you must populate the member profile. You warrant and represent that all information provided on registration and contained in the member profile is, and continues to be, accurate and not misleading.

Your user name and password are the methods used by Airlocum to identify you and so are very important. You are responsible for all information posted on the Airlocum Web Platform by anyone using your user name and password. Any breach of security of a user name and password should be notified to Airlocum immediately.

You may not adapt or circumvent the systems in place in connection with the Airlocum Web Platform, nor access the Airlocum Service other than through normal operations for the purposes contemplated in this Agreement.

2. Use of Airlocum Service

You take responsibility for any information or comment (by way of free-text or otherwise) that you enter into the Airlocum Web Platform and/or Marketplace Engagement Details. Accordingly, any claims or disputes that arise from any such information or comment are your sole responsibility and you shall indemnify Airlocum in respect of any Loss it may suffer in relation to any of the same including in relation to any such information or comment that is or is alleged to be defamatory.

The Airlocum Service may only be used by individuals seeking assignments as Locums and by Clients seeking the same. The Client's use of the Airlocum Service is subject to any other contracts that it may have with Airlocum. If there is any conflict or inconsistency between these Terms and the contract you have with Airlocum, the terms of your contract will take precedence.

You agree to use the Airlocum Web Platform and the Airlocum Service only for lawful purposes and in a way which does not infringe the rights of anyone else or restrict or inhibit anyone else's use of the Airlocum Service.

You are permitted to download and print content from the Airlocum Web Platform solely for your personal use. Airlocum Web Platform content must not be copied or reproduced, modified, redistributed, used or otherwise dealt with for any reason without Airlocum's express written permission. You are not entitled to use the content of the Airlocum Web Platform for commercial exploitation in any circumstances.

By using the Airlocum Web Platform and/or the Airlocum Service, you agree not to:

• use the Airlocum Web Platform, the Airlocum Service, or any information contained therein in any way that is abusive, threatening, obscene, defamatory, libellous, or racially, sexually, religiously, or otherwise objectionable and offensive;

  • use the Airlocum Service for any unlawful purpose or for the promotion of illegal activities;
  • attempt to, or harass, abuse or harm another person or group;
  • use another person's User Account without permission;
  • provide false or inaccurate information when registering a User Account, using the Airlocum Service or communicating with other users;
  • post any assignment where there is a risk to the health and safety of any Locum;
  • except where allowed by applicable law, post jobs which require the Locum to provide information relating to his/her: (i) racial or ethnic origin, (ii) political beliefs, (iii) philosophical or religious beliefs, (iv) membership of a trade union, (v) physical or mental health, (vi) sexual life, (vii) criminal offences or proceedings, or (vii) age;
  • attempt to re-register with the Airlocum Service if Airlocum has terminated your User Account for any reason;
  • interfere or attempt to interfere with the proper functioning of the Airlocum Service;
  • make any automated use of the system, or take any action that Airlocum deems to impose or to potentially impose an unreasonable or disproportionately large load on our servers or network infrastructure;
  • bypass any measures we take to restrict access to the Airlocum Service or use any software, technology, or device to scrape, spider, or crawl the Airlocum Service or harvest or manipulate data;
  • use the communication systems provided by or contacts through the Airlocum Service for any commercial solicitation purposes; or
  • publish or link to malicious content intended to damage or disrupt another user’s browser or computer.

3. User Content

You are responsible for any content, messages, reviews, feedback or profiles ("User Content") that you submit, post or display on the Airlocum Web Platform, or transmit to other users of the Airlocum Service. You will not provide inaccurate, misleading, defamatory or false information onto the Airlocum Web Platform or to any other user of the Airlocum Service, and all opinions stated as part of User Content must be genuinely held. You represent and warrant to us that you have the right and authority to post all information you post about yourself or others on the Airlocum Web Platform.

By submitting, posting or displaying User Content on the Airlocum Web Platform, you grant Airlocum a worldwide, non-exclusive, irrevocable, perpetual, royalty-free license to reproduce, adapt, distribute and publish such User Content through the Airlocum Service. Airlocum reserves the right to refuse to accept, post, display or transmit any User Content in its sole discretion and shall comply with the Data Protection Legislation in relation to sensitive personal data.

Airlocum may review and remove any User Content that, in its sole opinion, violates these Terms, violates applicable laws, rules or regulations, is abusive, disruptive, offensive or illegal, or violates the rights of, or harms or threatens the safety of, other users of the Airlocum Service. Airlocum reserves the right to prevent further access to the Airlocum Service for violating the Terms or applicable laws, rules or regulations.

Airlocum does not represent or guarantee the truthfulness, accuracy, or reliability of User Content, derivative works from User Content, or any other communications posted by users of the Airlocum Service nor does Airlocum endorse any opinions expressed by users of the Airlocum Service.

4. Third party websites

The Airlocum Web Platform may contain links to other Web Platforms. We accept no responsibility or liability for any material supplied or contained on any third party Web Platform which is linked from or to the Airlocum Web Platform, or any use of personal data by such third party.

5. Indemnity

You agree to indemnify, defend and hold harmless Airlocum and its officers, subsidiaries, affiliates, successors, assigns, directors, officers, agents, service providers and employees from and against any and all claims, losses, expenses or demands of liability, including reasonable legal fees and costs incurred by Airlocum in connection with any claim by a third party (including an intellectual property claim) arising out of: (i) the materials and content you submit, post or transmit through the Airlocum Web Platform, or (ii) your use of the Airlocum Web Platform or the Airlocum Service in violation of these Terms or in violation of any applicable law.

6. Term

Airlocum reserves the right, at its sole discretion, to immediately terminate your access to all or part of the Airlocum Web Platform and the Airlocum Service, to remove your User Account and/or any User Content posted by or about you, from the Airlocum Web Platform, and/or to terminate your registration with the Airlocum Service, with or without notice if Airlocum determines that you are not eligible to use the Airlocum Service, and/or have violated any of these Terms.

Airlocum reserves the right, at its reasonable discretion, to apply procedures to detect and prevent breaches of these Terms or to monitor use of the Airlocum Service generally. These Terms will remain in full force and effect while you are a user of the Airlocum Web Platform or a registered user of the Airlocum Service. Airlocum reserves the right to close your User Account and terminate these Terms with you at any time by providing you with thirty (30) days’ notice if Airlocum ceases to provide the Airlocum Service in the United Kingdom. Airlocum reserves the right to close your User Account and terminate these Terms with you at any time after a significant duration of activity. If Airlocum terminates your User Account because of a breach by you of these Terms, you agree that you will not seek to register with the Airlocum Service again, whether using the same or a different identity to that under which you were originally registered.

7. Changes to these Terms

These Terms may be amended by Airlocum in its discretion from time to time and the latest version will always be available on the Airlocum Web Platform. Any new version of these Terms shall take effect, and will govern the Airlocum Service and your relationship with Airlocum : (i) immediately upon the date of posting on the Airlocum Web Platform where the changes to these Terms relate to a new feature/service or non-material changes, which (in either case) do not reduce your rights or increase your liability to us; or (ii) no less than thirty (30) days after the date of posting on the Airlocum Web Platform where the changes to these Terms potentially reduce your rights or potentially increase your liability to Airlocum. Please make sure you check for updates to these Terms each time you use the Airlocum Service.

8. Privacy
You agree that any and all personal information you provide to us may be collected, stored, processed and used in accordance with our current Privacy and Cookie Policy.

9. General

If any of the terms and conditions in these Terms are found to be illegal, invalid or unenforceable by any court of competent jurisdiction, the rest of these terms and conditions shall remain in full force and effect.

Only you and Airlocum shall be entitled to enforce these Terms. No third party shall be entitled to enforce any of these terms and conditions, whether by virtue of the Contracts (Rights of Third Parties) Act 1999 or otherwise.

These Terms set out the entire agreement between you and us with respect to your use of the Airlocum Service and supersedes any and all representations, communications and prior agreements (written or oral) made by you or us.

These Terms are governed by the law of England and Wales. In the event of any matter or dispute arising out of or in connection with these Terms, you and we shall submit to the exclusive jurisdiction of the courts of England and Wales.